Notice of AGM & Call for Nominations to the Board of Directors

Apr 24, 2023 | Events, News & Announcements, Press Release

Kingston, April 24, 2023 

Notice is hereby given, that the annual general meeting of members of Sport Tourism Canada (hereafter called STC) will be held on Friday, May 26, 2023, at the hour of 1:00 pm (Eastern Time) on a virtual platform.  Members are reminded that voting by proxy is permitted. 

2023 Annual General Meeting

AGENDA 

  1. Welcome and Introduction by the Chair 
  2. Approval of the Agenda 
  3. Approval of the Minutes of the Annual General Meeting April 27, 2022 
  4. Report of the Chair 
  5. Report of the Chief Executive Officer 
  6. Financial Report for the year Ending December 31, 2022 
  7. Appointment of the Auditors  
  8. Approval of the Acts of the Directors  
  9. By-Law Amendments 
  10. Election of Directors 
  11. Further Business 
  12. Adjournment 

Call for Nominations – STC Directors 2023 

Sport Tourism Canada (STC), a non-profit organization established in November 2000, is committed to increasing Canadian capacity to attract and host sport tourism events. STC is seeking individuals interested in serving on its Board of Directors.  Qualified candidates are encouraged to apply by submitting an online nomination at https://www.surveymonkey.com/r/QMBPQ2L on, or before Monday, May 15, 2023 at 8:00 p.m. (Eastern Time). A Nominations Committee will review all nominations and recommend a slate of candidates to the 2023 Annual General Meeting scheduled for Friday, May 26, 2023, virtually.   

STC NOMINATIONS COMMITTEE 

  • Up to nine (9) board members for the 2023-2025 term of office. 

A. STC NOMINATIONS COMMITTEE GUIDELINES 

PURPOSE 

The purpose of the Nominations Committee is to select candidates from the Canadian sport tourism industry to fill open positions on the STC Board of Directors. 

 PROCESS 

The Nominations Committee will be composed of four (4) members including the Chair, two (2) Board members, and CEO. The Nomination Committee will use the following process:

  1. Posting of Open Positions – The positions will be posted on the STC web site immediately and will close Monday, May 15th at 8:00 p.m. (Eastern Time). 
  2. Inclusive Pool of Talent – The Nominations Committee seeks to establish an inclusive pool of candidates to ensure equity, diversity, linguistic and geographic factors among member applicants as well as the organizations they represent.
  3. Final List of Candidates – The Nominations Committee will recommend a final slate of candidates to the Board.   The Nominations Chair will ask the Board for permission to proceed to the membership for approval of the slate at the 2023 Annual General Meeting.
  4. Notification – All applicants will be notified of their status prior to the Annual General Meeting.
  5. Announcement of the new Board Members – At the next Annual General Meeting in May 2023. The Board slate will be announced to the membership.
  6. Term – The term commences at the adjournment of the 2023 Annual General Meeting

B. GENERAL ROLE OF A BOARD 

The Board consists of Officers (Chair, Vice Chair, Treasurer, Secretary, Past Chair), up to six other members and the CEO. The Officers constitute the Executive Committee. The term of Board Members is two (2) years. The Board is the governing body of the Association. The Board deliberates and acts only by consensus during a properly called and noticed meeting with a quorum present. 

C. RESPONSIBILITIES 

A Board Member is responsible to represent the membership of STC. The role requires the Board Member to be accountable for the following duties: 

  1. Meeting Participation – The Board Member is expected to participate in all meetings of the Board including conference calls and face-to-face meetings.
  2. Committee Participation – The Board Member is also expected to actively participate or Chair one or more STC Committees, as amended from time to time.
  3. Be Informed – The Board Member must be informed about the affairs of the association to properly perform their duty to act in the best interest of the Association. The expectation is the Board Member prepares for each Board conference call or meeting by reviewing all material provided with the meeting agenda. The Board Member is also expected to listen to, empathize with and share the needs of the membership.
  4. Conflict of Interest and Confidentiality – The Board Member shall not participate in any association decision when the Board Member has a material financial interest in the transaction in question without first informing the Board of the interest and following proper procedures.

D. DESIRED QUALIFICATIONS 

  • Minimum of five (5) years senior sports/tourism organization management/sports event hosting experience 
  • Demonstrate leadership in current position 
  • Have the ability to formulate and implement strategic plans 
  • Demonstrate the ability to formulate and make verbal presentations 
  • Strong stakeholder relations with municipalities, NSO/MSO’s and government